Administration manager in Kiev

Originally established in Central and Eastern Europe in 2006, Accace ranks among the leading outsourcing and consultancy providers in this region, providing a full range of accounting, payroll, tax consulting and corporate services. We have vast experience with handling small to large scale, multi-country outsourcing projects and providing comprehensive range of services to over 2 000 customers. Our clients are mostly mid-size and international companies from various sectors, while most of our business comes from Fortune 500 companies. Accace has been successfully operating in Ukraine since 2007.

We are looking for a motivated, experienced and positive person, who is prepared to work with local and international clients. If you are ready to embrace new challenges, join our team in Ukraine!

Key responsibilities

• Welcome visitors by greeting them in person or by phone; answering or referring inquiries
• Notify Company’s personnel of visitor arrival; answering and forwarding phone calls
• Maintain safe and clean reception area in compliance with procedures, rules and regulations
• Maintain Company’s documentation in order and in line with internal regulations
• Organize work of the office by collecting and distribution of information; initiating telecommunications
• Assistance with arrangement corporate travel and meetings, conferences, teleconferences
• Coordinating couriers; sorting and distributing mail and documentation of the Company
• Organizing archiving of the documents and records in external archives
• Organization and coordination of the work of the Company’s Administrator
• Support the daily activity of the team
• Communication and resolving of operational issues with current suppliers of services and goods for the Company (telephone, Internet, fax, office space, utilities, etc.)
• Administer the rental and equipment of suitable office accommodation, including security arrangements, manage the operation of the office reception area, organize the purchase of consumable materials, office supplies and employee refreshments
• Control department expenditure within agreed limits and recommends levels of budget and resources
• Organize purchase of printed materials and forms within the required quality, timeline and budget
• Assistance to the marketing team of Accace Group
• Supervise the implementation and maintenance of rules and provisions applicable for the fire protection, Health & Safety, adopted office rules and regulations
• Maintain customer confidence and protect operations by keeping information confidential

Requirements

• To be a sociable, organized and open-minded person
• Experience in working in administrative field for minimum 3-4 years Knowledge of requirements to record keeping system
• Team player
• Good verbal and written communication skills
• Ability to prioritize and plan work effectively
• Ability to execute tasks within agreed timeframe
• Result oriented, proactive approach, attention to details
• Knowledge of English at upper-intermediate level (both written and spoken); Ukrainian and Russian is a must
• High level of computer literacy, knowledge and experience with text editors and special legal tools
• Problem solving skills