Payroll and HR administration services in Estonia

Frequent legislative changes and complex statutory requirements that impact payroll and HR administration are growing increasingly more challenging and resource-consuming agenda. Save your time and resources with our payroll and HR administration services in Estonia! Diminish your administrative burden and eliminate potential risks of non-compliance by shifting the responsibility to our local team of experts.

Payroll agenda processing in Estonia

We provide the following payroll and HR administration services in Estonia and the Baltic region:

  • Data gathering and payroll calculation: Take-over and check of all input data and pertinent information to thereafter process a precise payroll calculation, gross-to-net calculation of all employee deductions, taxes and net salaries in compliance with the statutory requirements; calculation of off-cycle payments
  • Payslips distribution and payment administration: Generation of payslips in hard-copy and digital password-protected PDF files, distributed by email or through the online self-service portal for employees; preparation of payment orders and distribution of payments to employees and local authorities
  • Benefits and bonuses administration: Calculation of benefits and bonuses based on provided requirements, such as medical or life insurance, pension plans, vacation time, sick leave and maternity leave
  • Hotline support for employees for their payroll inquiry handling
  • Personal income tax: Calculation and filing of personal income tax returns, that may include support of employees by collecting the information and necessary documents
  • Statutory reporting: Regular payroll-related statutory reporting and filing to Estonian authorities, such as the Tax Office, Labour Office, social and health insurance companies, statistics offices and other, including regular communication with these authorities
  • Management reporting: Regular standard reporting package in the agreed scope, as well as any other specific reports your local and international management needs

HR administration services and HR consultancy in Estonia

Our payroll and HR administration services in Estonia can be complemented by full HR support that ranges from general tasks, such as personal files management and preparation of employment relationship contractual agenda, to more specific HR consultancy. We also provide a full-scope of customized solutions and services to strengthen your HR team and meet statutory and compliance requirements applicable in Estonia.

Our payroll and HR administration services in Estonia can include the following tasks:

  • Joiners and leavers agenda: Registration of new or leaving employees at local authorities, administrative help during the on-boarding process, preparation of employment related documents and other HR documents for new or leaving employees, provision of necessary trainings for e.g. payroll process, time and attendance management
  • Employment documentation: Preparation of employment related documents, such as contracts, amendments, job descriptions and other, based on provided templates in compliance with the Estonian legislation
  • HR files administration: Organizing and keeping all personal files of employees in compliance with statutory requirements, applying best practices fitting the local market
  • Audits and inspections: Representation and support during regular and extraordinary communication with the Estonian statutory authorities, support and guidance during audits and inspections, preparation of required supportive documentation, resolution of any disputes
  • Additional consultancy: related to Estonian personal income tax, social security and health insurance, global mobility and non-residents

Payroll and HR online portal in Estonia

Our Payroll and HR online portal is a secure and user-friendly solution with a self-service function that enables your employees to manage numerous tasks on their own. They can have access to their payslips, submit a ticket to their payroll accountant, request time-off, manage business travel or fill in data for their yearly tax clearance. Since our online portal offers various HR administration modules, its functionality goes far beyond regular document workflow and approval management.

Main functionalities included by the payroll portal interface:

  • Payroll data exchange
  • Payslips distribution and archive
  • Payroll inquiry handling via online tickets
  • Payroll and HR reporting and full archive

Our portal also offers unlimited possibilities for HR module integrations, covering the areas of:

  • Preparation of employment related legal documents
  • Administration of benefits
  • HR and personal files maintenance
  • Yearly tax clearance management
  • Management of business travel and settlement of travel expenses
  • T&A: management of absences, shift planning, interactive calendars

Labour-law and employment support in Estonia

Together with our payroll and HR administration services in Estonia, we provide a comprehensive labour law support. Our Estonian legal experts are ready to help you address all matters related to the employment relationship such as:

  • Preparation of contractual documentation related to employment, such as contracts and amendments, job descriptions, termination agreements, liability for damage and material responsibility agreements and others, fully in compliance with legal requirements and best practices applicable in Estonia
  • Design and implementation of internal HR processes, preparation of guidelines, policies and procedures, preparation of a standard set of templates
  • Resolution of various employment related matters, such as working time and shifts, working conditions, annual leave, employment termination including mass layoff, , health and safety at work, parental leave, employee benefits and other areas
  • Consultancy for the expatriate agenda and relocation matters, global mobility
  • Consultancy related to personal data protection and GDPR in Estonia

Expert payroll and HR administration services in Estonia – and across the globe

Operating in over 50 locations, we deliver seamless payroll and HR administration services in Estonia and also across many other jurisdictions. Utilizing cutting-edge technology and our vast expertise, we engage local experts who understand market specifics, ensuring comprehensive compliance and stringent data security requirements. Our services guarantee precision and efficiency, tailored to regional needs, with a single point of contact overseeing the operations for smooth process management. Worldwide, we process over 200,000 payslips, providing extensive experience and innovative solutions. Contact us today to explore how we can support your global payroll and HR administration needs.