Payroll and HR administration services in Lithuania

Demanding statutory requirements and frequent legislative changes make payroll and HR administration challenging and resource-consuming agenda, that belong among core administrative functions of any company. By shifting the responsibility to outsourcing by a local team of experienced experts, you diminish a risk of error, non-compliance and your administrative burden. All while making your operations more effective and transparent – increasing the value for your employees and HR management.

Payroll agenda processing

Our payroll services in Lithuania and across the Baltic region cover the following functions and tasks:

• Data collection & payroll calculation: Take-over and review of all input data and pertinent information for accurate payroll calculation, gross-to-net calculation of all employee deductions, taxes and net salaries in compliance with the statutory requirements; calculation of off-cycle payments
• Administration of benefits and bonuses: Calculation of benefits and bonuses based on provided schemes, such as medical or life insurance, pension plans, vacation time, sick leave and maternity leave
• Payslips distribution & payment administration: Generation of payslips in hard-copy and password-protected PDF files, distributed by email or saved on the online self-service portal for employees; preparation of payment orders and distribution of payments to employees and local authorities
• Hotline services for employees for efficient payroll inquiry handling
• Statutory reporting: Regular payroll-related statutory reporting and submission to Lithuanian authorities, such as the Tax Office, Labour Office, social and health insurance companies, statistics offices and other, including regular communication with these authorities
• Management reporting: Regular standard reporting package in the agreed scope, as well as any other specific reports your management needs
• Personal income tax: Calculation and filing of personal income tax returns, including  data collection and assistance to employees

HR administration services

To complement our payroll outsourcing services, we also offer HR administration assistance that can vary from general tasks, such as personal files management and preparation of employment relationship contractual agenda, to more specific HR consultancy – all to ensure that your statutory reporting and compliance requirements applicable in Lithuania are met.

We are ready to use our experience and best practices to also manage your:

• Newcomers and leavers agenda: Registration of new or leaving employees at local authorities, administrative support during the on-boarding process, preparation of employment related documents and other HR documents for new or leaving employees, provision of necessary trainings for e.g. payroll process, T&A management
• Employment documentation: Preparation of employment related documents, such as contracts, amendments, job descriptions and other, based on provided templates in compliance with the Lithuanian legislation
• HR files administration: Organizing and keeping all employee personal files in compliance with the local statutory requirements
• Audits and inspections: Representation in regular and extraordinary communication with the Lithuanian statutory authorities, support and guidance during audits and inspections, preparation of required supportive documentation, resolution of any disputes
• Additional consultancy: related to Lithuanian personal income tax, health insurance and social security, non-residents and global mobility

Payroll and HR online portal

Experience the convenience of a self-service function that our Employee payroll and HR online portal offers. Your employees will be able to manage numerous tasks on their own – in a secure, tailored and easy to navigate online environment. They can log in to the portal to access their payslips, submit a ticket to our dedicated payroll specialist, fill in data for their yearly tax clearance, request time-off, approve their vacation, manage business travel or settle travel expenses. What is more, the HR team can use the portal for document and workflow management and various HR administration functions.

Main modules covered by the payroll portal interface:

• Payroll data exchange and approval
• Payslips distribution and electronic archive
• Payroll inquiry handling via online tickets
• Payroll and HR reporting and full archive

Our portal also offers unlimited possibilities for HR module integrations, covering the areas of:

• HR and personal files maintenance
• Preparation of employment related legal documents
• Employee yearly tax clearance management
• Benefits and bonuses administration
• Business travel management and settlement of travel expenses
• Time and attendance: management of absences and shift planning

Labour-law and employment support

As a full-range provider of payroll and HR administration servicer, we also offer a comprehensive labour law support provided by our experienced team of Lithuanian legal experts. We can assist you with the following matters related to employment relationship and applicable regulatory framework in Lithuania and across the Baltic region – to make sure you address all your obligations related to your workforce correctly:

• Preparation of contractual documentation for your employees, such as employment contracts and amendments, job descriptions, termination agreements, liability for damage and material responsibility agreements and others, fully in compliance with legal requirements and the local best practices applicable
• Design and implementation of internal HR processes, development of guidelines, policies and procedures, preparation of a standard set of templates
• Resolution of various employment related matters, such as working time and shifts, employment termination including mass layoff, working conditions, annual leave, parental leave, health and safety at work, employee benefits and other areas
• Consultancy related to GDPR and personal data protection in Lithuania