Payroll and HR administration services in Spain

Let our expert local teams unburden you from the extensive payroll and HR administration agenda in Spain. Save your resources, time and eliminate the potential risk of non-compliance, while we fulfil all of the statutory obligations in Spain for you.

Processing of the payroll agenda

Our payroll outsourcing services in Spain can cover:

• Collection of data & payroll calculation:Take-over and revision of all the input data and pertinent information for an accurate payroll calculation process, gross-to-net calculation of all employee deductions, net salaries and taxes in compliance with statutory requirements; calculation of the off-cycle payments
• Distribution of payslips & payment management:Hard-copy generation of payslips and PDF files protected with password, distributed by email or saved in the online portal for employees; payment order preparation, payments distribution to employees and the local authorities
• Handling employee payroll inquiries via online hotline
• Statutory reporting:Payroll-related statutory reporting and filing to authorities in Spain, such as the Tax Office, Labour Office, social and health insurance institutions, statistics offices and other, including regular communication with these authorities
• Management reporting:Regular package of standard reporting in the scope agreed in advance, as well as any other specific reports your management needs
• Personal income tax:Calculation and filing of PIT returns in Spain, along with assisting employees by collecting their information and all the necessary documentation
• Administration of bonuses and benefits: bonuses and benefits calculation – including medical or life insurance, sick leave, vacation time, maternity leave and pension plans, upon request

HR administration services

Besides payroll outsourcing services, we can assist with your HR administration agenda, as well. We are ready to support you in regular tasks, such as personal files management and preparation of employment documentation, as well as in more specific HR consultancy to ensure you are always compliant with the diverse obligations in Spain. Additionally, our services and solutions are precisely tailored to perfectly meet the requirements of your HR teams.

Our HR administration services help you manage the following duties:

• Administration of HR files:Organizing and keeping all personal files of employees in compliance with the statutory requirements in Spain
• Documentation related to employment:Preparing documents based on provided templates in compliance with the legislation in Spain
• Newcomers and leavers agenda:Registering new/leaving employees at local authorities, administrative support during the on-boarding process, preparing employment documents and other HR documents for new or leaving employees, providing trainings for e.g. time and attendance, payroll process
• Consultancy in other areas:g. social security and health insurance, PIT in Spain, non-residents and global mobility
• Redomiciliation services:Full-range consultancy and support by obtaining the Spanish tax residency, via Spanish permanent citizenship (passport) or residency programs
• Audits and inspections:Representation in communication with the statutory authorities in Spain, support and guidance during audits and inspections, dispute resolution, preparation of any required supportive documentation

Labour law and employment support

Take advantage of our support in the field of labour law and employment in Spain. Our legal experts are ready to assist you with the following employment matters:

• Employment documents preparation: job position descriptions, contracts and amendments, termination agreements, agreements on material responsibility, liability for damage and others, fully in compliance with the legal requirements in Spain
• Design and implementation of internal HR processes, development of procedures, guidelines, policies and standard template set preparation
• Resolution of various employment matters, such as working conditions, working time and shifts, health and safety at work, employment termination, mass layoff, annual leave, parental leave, employee benefits and others
• Personal data protection consultancy and GDPR in Spain

Payroll and HR online portal

Unburden yourself from administrative duties by letting your employees manage numerous tasks by themselves. Create a unique experience for your employees with a convenient self-service function in a secure, user-friendly environment of our payroll and HR online portal. Just log in to get immediate access to payslips, request time-off, manage business travel, settle travel expenses or fill in data for the yearly tax clearance. Go beyond regular document and workflow management and let your HR team try out the various modules for HR administration as well.

Main capabilities of the payroll portal interface are:

• Payslips distribution and archiving
• Handling of payroll-related inquires via our hotline
• Exchange of data
• HR and payroll reporting with full archive

Experience the unlimited possibilities our HR module integration unlocks, such as:

• Preparation of employment-related legal documents
• HR and personal files maintenance
• Yearly tax clearance management
• Settlement of travel expenses and business travel management
• Shift planning and Management of absences (time and attendance)
• Benefits administration