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Moving the back office functions to the cloud | weBlog

March 10, 2023

The events of the past years caused a widespread disruption that has been tremendously testing the ability of most organizations to turn their on-premise based functions to remote work – in a matter of weeks or days.  In the face of emerging business challenges, it turned obvious that the key to survival (or even to recovery and getting back to new normal) is agility and the flexibility to make changes as they are needed. This applies to all functions of the company – including the back office.

The inevitable change of mind

The back office plays a vital role in every company no matter the dimensions or type of business.  Organizations that have already started their digital transformation – by digitalization, automation and transferring their back office processes to online – were able to respond to the challenges that have arisen more effectively. Companies where the back office is still based on paperwork, on-site systems and on-premise staff presence, have been struggling in many ways and may have be fighting for survival.

Moving the back office into cloud has quickly become a must-have, making it the agenda number one in many organizations as there is no doubt about the benefits. Companies that have been holding back so far will probably change their minds quite soon, they just need to decide on the proper timing to move forward and embark on their own journey to become digital. There seems to be no way back.

High expectations for the cloud office

The expectations for a cloud-based back office go far beyond securing a remote work. Simplified and streamlined processes, boost of automatization, increase in efficiency and productivity may be just a few of the most important points – together with significant cost savings, as cloud solutions cost less in general.

For the wide range of back office functions, such as finance and accounting, payroll processing and HR administration, T&A management or even managing travel and expenses, the main challenges are connected to effectiveness, accuracy, timeliness and accessibility anytime and anywhere, together with the security maintenance of complex and vulnerable IT systems. In particular, security comes into spotlight when an organization has a robust ERP system integrated with a set of online applications and web-based tools.

Getting started with our portal solutions

In Accace, we have already gone a long way towards our own digital transformation. Combining our background in BPO and the latest cloud-based technologies, we have developed an online platform that integrates accounting, reporting, payroll and HR administration, T&A management and other functions or modules – providing a wide space for process optimization through digitalization, automation and robotic processing.

When using our platforms and integrating them into current system landscapes, there are no boundaries encountered in terms of scalability, agility, multiple deployment options, continual updates and customizations without heavy investments into upgrades of overall systems already in place within the company. Moreover, the integration with existing systems enables an increased reporting reliability and provides an automated reporting function with access to real time data.

The offering of our cloud-based solutions for accounting, payroll and HR is augmented by our full range BPO services, covering IT security management, maintenance and user support. Learn more about our solutions and how you can utilize them to your organization’s benefit.

Take your accounting to the cloud

Rethink your processes: Simplify, automate and streamline accounting processes across the whole organization

Become fully digital: Move the entire document management into cloud, be paperless and manage all tasks online anytime and from anywhere

Gain complete overview: Get a better control over all accounting operations and keep on top of all updates you need

See what the portal offers

Access data anytime and anywhere on the cloud: based on complex user role setup, access rights, view and edit options

Digitalize your accounting documents: using a web-based, integrated scanner for paper documents, OCR and validation system, PDF documents or EDI

Design workflows that fit your: exact needs: assign tasks, roles, deadlines, single or multiple level approval requests

Keep on top of the updates about: company’s financial status: access realtime figures on payments, costs, revenues or other KPIs based on your needs

Upgrade to cloud-based ERP: the portal provides a single interface for your accounting, connecting directly to your software and ERP solution

Do not miss any deadline: receive email notifications for pending or completed tasks, track all actions via activity logs

Take your payroll, HR and T&A to the cloud

Simplify and automate: Rethink and improve your payroll, HR and T&A processes and tailor all workflows to your exact needs

Turn to paperless: Move the entire document management into cloud, access all data anytime and from any device

Interact virtually: Let employees and HR teams engage online and manage tasks with a self-service interface

See what the portal offers

Payroll modules
Payroll data exchange
Payslips distribution
Payroll inquiry handling via online tickets
Archive of payslips and personal files
Payroll and HR reporting

HR administration modules
HR and personal files
Contracts and employment
Yearly tax clearance
Benefits administration
Business travels, travel expenses
Time and attendance

Free with the self-service
Stay independent and safe while handling all tasks online: in a secure, user-friendly and personalized environment

Get complete overview
Access real-time payroll, HR and T&A data, updates and reports anytime you need them

Lift and shift transition – smooth and quick

he platform is designed in a way that enables the uplift of certain processes and back office functions from the current systems that run in the company and moving them to the cloud-based environment. The deployment of the cloud portal for selected functional capabilities does not necessarily involve a disruption or complex changes of existing processes and IT systems – and thus, it does not intricate IT risks. The platform can be utilized for any company, as it is highly customizable. In most cases the transition can happen just within a few weeks or months – unlike the projects of total on-premise ERP transformation that could take even years.

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