In accordance with parts three and four of Article 7 of the Law of Ukraine dated 15.03.2022 No. 2136-ИХ “On the Organization of Labor Relations under Martial Law” (as amended), updated rules for the information exchange between the employer and employees have been established.

Obligations for both parties

Both parties to the employment contract – the employee and the employer – are obliged to:

• ensure constant communication (even during the suspension of the employment contract);
• notify each other of changes in contact details (address, email, phone) no later than 10 calendar days.

How to notify?

If there is no access to mail or the Internet – you can notify by text message to the employer’s official phone number.

If one party has not updated its contacts, the other is considered to have notified properly if it has used the last known contacts.

Exception to the rule

If there is no technical possibility of communication (postal or electronic), then the notification requirement does not apply – including with regard to:

• the emergence or termination of labor rights and obligations;
• suspension or termination of the employment contract.

Our recommendations

These changes are aimed at maintaining the efficiency of labor relations and timely exchange of information under martial law. Therefore, we recommend that you create an order “On the introduction of exchange of contact information” and a sample application for employees to change contact information.

Reach out to the experts

These changes are an important step towards your business’ compliance with Ukrainian legislation. That is why it is important to complete all the necessary processes correctly. The HR administration specialists at Accace Ukraine are ready to help you! Entrust this matter to our experts who have extensive experience and knowledge of the local legislation.