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The trend of preferring payroll outsourcing will keep rising through the pandemic and beyond | Russia

21 May 2020

In recent years, many companies have chosen outsourcing solutions in the area of payroll to reduce costs and ensure compliance. Payroll outsourcing is the fastest growing segment of the global market of human resources outsourcing. Nowadays we see an unquestionably rising trend of companies preferring to outsource their payroll tasks to professional service providers. In Accace, we have no doubt that this preference will dominate the market also in the very near future.

As a result of the economy downturn, caused by the COVID-19 pandemic, businesses started to look for cost-effective flexible solutions in the area of payroll to cut expenses for their non-core activities. As governments are introducing new measures these days to support the economy by changing legislation and imposing new requirements on employers, the agenda for compliance reaches a new level of complexity. Businesses need to adapt their internal processes and systems to keep up with the changes.

Moreover, the pandemic pushed businesses to implement remote workplaces with greater urgency than ever before, which gave rise to the necessity of digital workplace setup and employee interaction processes as well as monitoring and controlling to sustain the efficiency.

Nowadays, professional service providers offer cloud-based solutions involving payslip distribution, time and attendance management, onboarding new employees, business trips and benefits administration – and much more thanks to the unlimited possibilities of the integration of HR modules. Further development of such solutions drives businesses to choose professional service providers for payroll outsourcing services over their own inhouse teams.

Apart of these significant key points, below we further summarize the overall reasons why companies are seeking payroll outsourcing solutions these days, even during the COVID-19 pandemic.

Outsourcing reduces costs

Payroll outsourcing may significantly decrease the operational costs when it comes to the payroll staff. Apart from direct salary costs, companies bear other expenses, such as trainings, paid time off, sick leave, taxes, rent, IT and other overheads – including, most importantly, the licences of payroll processing engines and maintenance fees. When paying a fixed amount for the services offered by a professional provider, outsourcing saves money in the long run.

Outsourcing improves data security and confidentiality

Companies rely on software and IT infrastructure to keep their data confidential. The professional service providers invest money into highly secure servers and reliable software, while they also work out and set up their business processes in a way that ensures data confidentiality. Their processes are certified by the highest standards for business continuity, top-level security and data protection, service quality or environmental management.

Outsourcing gives access to technologies which also support remote work

Nowadays, the outsourcing services are driven by cloud-based solutions. The reputable professional service providers are developing them to extend and provide better services to their clients which may include self-service portals for employees and HR teams, payslip distribution, time and attendance, onboarding of new employees, business trips, benefits administration and more.

Outsourcing improves the user (employee) experience

The elevated experience of employees and HR teams is achieved by their direct engagement with the self-service solutions via Payroll and HR online portals.

Outsourcing ensures compliance

Outsourcing of the payroll processing function eliminates potential risks of non-compliance with the rather complex, frequently changing legislation, statutory requirements and resulting penalties. Also, if a payroll accountant or HR specialist is sick or leaving the company, it always creates some exposure whereas using a professional service provider makes the process smoother.

Outsourcing saves time

By outsourcing the payroll agenda, the inhouse human resources team easily save time on the core tasks.

Outsourcing improves business processes and minimizes risks

Setting up and constantly improving business processes, as well as developing risk management procedures are time-consuming processes which require additional expertise. This is the area where professional service providers may bring an added value to businesses – by the implementation of standardized, streamlined and effective payroll processes with high-level automation, especially when the agenda is managed across multiple entities and countries.

Outsourcing helps to make better decisions

With outsourcing solutions, you have access to additional knowledge database and a variety of experts, whom you may consult for making all the necessary decisions to grow your business and avoid risks. Moreover, a more accurate local and international management reporting can easily improve your planning and decision-making process across multiple countries.

How Accace Russia can help you

As an international expert on BPO, Accace Group helps companies to fully outsource their HR and Payroll functions. Using our services in Russia, you can gain access to continuous innovations and benefit from tailored online solutions with added value not only for your HR teams, but all your employees. We are confident to meet your highest expectations on full accountability, legislation compliance and desired employee experience.

Moreover, our inhouse-designed Payroll and HR online portal offers a convenient self-service function that enables employees to manage numerous tasks on their own – in a secure, user-friendly online environment. Employees log in to the portal to access their payslips, send a ticket to their payroll accountant, request time-off, manage business trips or settle travel expenses.

The usage of the employee self-service portal by HR teams goes far beyond regular document and workflow management, as it provides various HR administration modules as well.

Main functionalities covered by the payroll portal interface:

  • Payroll data exchange
  • Payslips distribution and archive
  • Payroll inquiry handling via online tickets
  • Full archive

Our portal also offers unlimited possibilities for HR module integrations, covering the areas of:

  • HR and personal files maintenance
  • Preparation of employment related legal documents
  • Benefits administration
  • Business trips management and settlement of travel expenses
  • Time and attendance: management of absences and shift planning

Payroll and HR online portal

Keep your employees and HR teams engaged via the self-service portal: more freedom, transparency and control

Discover more about our Payroll and HR portal

Our Payroll and HR online portal allows you to optimize all your HR operations, reducing paperwork and related errors while saving significant financial resources and time. The platform is currently used by more than 940 companies in 25 countries by over 40 000 users worldwide.

Moreover, our ability to deliver our payroll and HR services fully online gives you a peace of mind that the continuity of this business-critical function is kept under all circumstances – meaning the salaries of your employees are distributed on time and all your statutory duties are met.

As an extension to our payroll outsourcing services, we also provide HR administration support, ranging from general tasks, such as personal files management and preparation of employment relationship contractual agenda, to more specific HR consultancy – all provided completely online with direct engagement in the Payroll and HR online portal.

Ready to bring your business to the next level? Get in touch with us!

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About Accace

Originally established in Central and Eastern Europe in 2006, Accace ranks among the leading outsourcing and consultancy providers in the region. Engaging over 600 experts, we have vast experience with handling small to large scale, multi-country outsourcing projects and providing a comprehensive range of our services to over 2,000 customers.

About Accace Circle

Accace operates internationally as Accace Circle, a co-created business community of like-minded BPO providers and advisors who deliver outstanding services with elevated customer experience. Covering almost 40 jurisdictions with over 2,000 professionals, we support more than 10,000 customers, mostly mid-size and international Fortune 500 companies from various sectors, and process at least 170,000 pay slips globally.

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