Payroll and HR administration services in Luxembourg

Payroll and HR administration is closely linked with frequent legislative changes and complicated statutory frameworks, which can be challenging to keep up with remaining compliant. Outsourcing your payroll and HR agenda to a reliable partner not only saves your valuable time and resources, but also guarantees compliance in Luxembourg.

Payroll agenda processing in Luxembourg

Our services can cover the following tasks from your payroll processing agenda in Luxembourg. Moreover, our experienced local team can provide any further support with other tasks to meet all your business requirements.

• Distribution of payslips and administration of all payments: Generation of payslips in hard-copy and digital password-protected PDF files, distribution of payslips by email or through the cloud self-service portal for employees; preparation of payment orders and distribution of payments to employees and local authorities
• Data gathering and payroll calculation: Review and take-over of all input data and relevant information, accurate payroll calculation processing, gross-to-net wage calculation of all employee deductions, taxes and net wages in compliance with the statutory requirements; calculation of off-cycle payments
• Statutory reporting: Regular payroll-related statutory reporting and filing to local authorities in the Netherlands, such as the tax office, labour office, social and health insurance companies, statistics offices and other, including regular communication with them
• Management reporting:Providing regular standard reporting package in the agreed scope, as well as any other specific reports your local and international management may require
• Benefits and bonuses administration: Calculation of benefits and bonuses based on provided requirements

HR administration services in Luxembourg

On top of our professional payroll services, our HR consultants are ready to provide you with comprehensive support, ranging from managing general tasks like personal files management and employment relationship contractual agenda preparation, to offering more complex HR-related consultancy. Our service offering is designed to make your HR team stronger, while ensuring full compliance with applicable requirements in Luxembourg.

Our services can cover the following tasks:

• Management of the newcomers and leavers agenda: Registration of newcomers and leavers with the local authorities, providing administrative assistance during the on-boarding process, preparation of employment-related documents and other HR documents for new or leaving employees
• HR files administration: Organisation and maintenance of all personal files of employees in compliance with statutory requirements, while applying best practices on the local market
• Employment documentation preparation: Preparation of employment-related documents, such as contracts, amendments, job descriptions and other, based on provided templates in compliance with the legislation framework in Luxembourg
• Audits and inspections: Representation and support during regular and extraordinary communication with the statutory authorities in Luxembourg, assistance and during audits and inspections, preparation of required supportive documentation, resolution of any disputes
• Additional consultancy provided upon your request: Covering topics, related to PIT, social security and health insurance, global mobility and non-residents

Labour-law and employment support in Luxembourg

As part of our payroll and HR administration services, we also offer a comprehensive labour law support in Luxembourg, related to all aspects of the employment relationship. Our local team of legal and labour-law experts is ready to help your HR teams with the following matters:

• Preparation of employment-related contractual documentation, including job descriptions, contracts and amendments, termination agreements, liability for damage and material responsibility agreements and others that meet legal requirements and best practices applicable in Luxembourg
• Personal data protection and GDPR consultancy applicable in Luxembourg
• Development and implementation of internal HR processes, including preparation of guidelines, policies and procedures, preparation of standard templates
• Advisory for global mobility, including relocation and expatriate agenda matters
• Resolution of employment-related matters, such as working conditions, working time and shifts, employment termination including mass layoff, annual leave, health and safety at work, parental leave, employee benefits and other areas