Payroll and HR administration services in Morocco

Managing payroll and HR administration in Morocco can be challenging due to frequent changes in legislation and complex statutory frameworks, staying up to date and compliant with these regulations can be overwhelming. Outsourcing the agenda to a reliable partner can save your time and resources, while ensuring compliance with Moroccan laws. In addition, the innovative online payroll and HR solutions can surely enhance the employee user experience.

Payroll agenda processing

We offer a comprehensive range of services to support your payroll processing agenda in Morocco. Additionally, our team of experts can handle the following tasks and provide any further support with other tasks to meet your business needs:

• Data gathering and payroll calculation: Take-over and review of all input data and relevant information to ensure accurate payroll calculations. This includes gross-to-net wage calculation of all employee deductions, taxes and net wages in compliance with the statutory requirements; off-cycle payments calculation
• Distribution of payslips and administration of all payments: Generate hard-copy and digital password-protected PDF payslips, distributed to employees by email or through the cloud self-service portal; preparation of payment orders and distribution of payments to employees and local authorities
• Personal income tax: Calculate and file personal income tax returns, and provide assistance to employees by collecting the necessary information and documents
• Benefits and bonuses administration: Calculate benefits and bonuses based on provided requirements, including medical or life insurance, pension plans, vacation time, sick leave and maternity leave
• Hotline services and employee support for their payroll inquiry handling
• Management reporting:Regular standard reporting package and any additional specific reports required by your local and international management
• Statutory reporting: Regular payroll-related statutory reporting and filing to local authorities in Morocco, including the tax office, labour office, social and health insurance companies, statistics offices and others, including maintaining regular communication with them

HR administration services

Our team of HR consultants in Morocco are ready to provide you with comprehensive support as part of our payroll services, assisting you with a wide range of tasks, including personal files management and preparation of employment relationship contractual agenda, and providing complex HR-related consultancy services. Our goal is to enhance your HR capabilities and ensure that your organisation is fully compliant with all relevant requirements in Morocco.

Our services can cover the following tasks:

• HR files administration: Maintenance and organisation of all personal files of employees in compliance with statutory requirements, applying best practices on the local market
• Management of the newcomers and leavers agenda: Assistance with registration of new employees and leavers with the local authorities, administrative support during the on-boarding process, preparation of employment related documents and other HR documents for new or leaving employees, provision of necessary trainings in areas such as payroll process, time and attendance management
• Employment documentation preparation: Preparation of employment documents, including contracts, amendments, job descriptions and other, based on provided templates in compliance with local labour law in Morocco
• Audits and inspections: Representation and assistance during communication with local statutory authorities, support during audits and inspections, preparation of necessary supportive documentation, resolution of any disputes
• Additional consultancy provided upon your request: Provision of additional consultancy services related to PIT, social security and health insurance, global mobility and non-residents matters

Labour-law and employment support

In addition to payroll and HR administration services, we offer comprehensive support on Moroccan labour laws, covering all areas of the employment relationship. Our team of in-country legal and labour-law experts is ready to assist your HR teams with addressing the following matters:

• Preparation of employment-related contractual documentation, including job descriptions, contracts and amendments, termination agreements, liability for damage and material responsibility agreements and others legal requirements and best practices applicable in Morocco
• Resolution of employment-related matters, such as working conditions, working time and shifts, employment termination, including mass layoffs, annual leave, health and safety at work, parental leave, employee benefits and other areas
• Advisory for global mobility, including relocation and expatriate agenda
• Development and implementation of internal HR processes, including the creation of guidelines, policies and procedures, preparation of standard templates
• Consultancy on personal data protection and GDPR applicable in Morocco

Payroll and HR online portal

Provide your employees with a seamless and user-friendly experience with our Payroll and HR online portal. Our cloud-based portal offers a range of features including easy access to their payslips, payroll inquiry handling and ticketing system, absence management and customised approval workflows. In addition to regular document and workflow management system, our cloud portal offers various HR administration module integrations that can be implemented according to your specific needs.

Main capabilities of the payroll portal interface include:

• Exchange of payroll data
• Distribution and archive of payslips
• Reporting of payroll and HR matters
• Full archive of HR documents
• Handling of payroll inquiries via online tickets

Our portal also offers boundless possibilities for HR module integrations, such as:

• Preparation of employment related legal documents
• Time & Attendance: management of absences, shifts and interactive calendars
• Management of yearly tax clearance
• Maintenance of HR and personal files of employees
• Benefits administration
• Business travel management and settlement of travel expenses