Payroll and HR administration services in the Netherlands

Payroll and HR administration is closely tied with frequent legislative changes and complex statutory frameworks, which can be overwhelming when trying to stay up to date and compliant. Outsourcing the agenda to a trusted partner not only saves your time and resources, but also ensures your compliance in the Netherlands. Moreover, the innovative payroll and HR online solutions will surely elevate your employee user experience.

Payroll agenda processing

We can cover the following tasks from your payroll processing agenda in the Netherlands. In addition, we can provide any further support with other tasks to fulfil all your business needs.

  • Data gathering and payroll calculation: Take-over and review of all input data and pertinent information, precise payroll calculation processing, gross-to-net wage calculation of all employee deductions, taxes and net wages in compliance with the statutory requirements; off-cycle payments calculation
  • Distribution of payslips and administration of all payments: Payslip generation in hard-copy and digital password-protected PDF files, distributed by email or through the cloud self-service portal for employees; preparation of payment orders and distribution of payments to employees and local authorities
  • Hotline services and employee support for their payroll inquiry handling
  • Benefits and bonuses administration: Calculation of benefits and bonuses based on provided requirements, such as medical or life insurance, pension plans, vacation time, sick leave and maternity leave
  • Personal income tax: Calculation and filing of personal income tax returns, that may include support of employees by collecting the information and necessary documents
  • Statutory reporting: Regular payroll-related statutory reporting and filing to local authorities in the Netherlands, such as the tax office, labour office, social and health insurance companies, statistics offices and other, including regular communication with them
  • Management reporting: Regular standard reporting package in the agreed scope, as well as any other specific reports your local and international management may require

HR administration services

As part of our professional payroll services, our HR consultants are ready to provide you with full-scope support ranging from handling general tasks, such as personal files management and preparation of employment relationship contractual agenda, to providing more complex HR-related consultancy. Our service offering is designed to strengthen your HR team and ensure full compliance with requirements applicable in the Netherlands.

The following tasks can be covered by our services:

  • Management of the newcomers and leavers agenda: Registration of newcomers and leavers with the local authorities, administrative help during the on-boarding process, preparation of employment related documents and other HR documents for new or leaving employees, provision of necessary trainings for e.g. payroll process, time and attendance management
  • Employment documentation preparation: Preparation of documents related to employment, such as contracts, amendments, job descriptions and other, based on provided templates in compliance with the legislation framework in the Netherlands
  • HR files administration: Organisation and maintenance of all personal files of employees in compliance with statutory requirements, applying best practices on the local market
  • Additional consultancy provided upon your request: Related to PIT, social security and health insurance, global mobility and non-residents
  • Audits and inspections: Representation and support during regular and extraordinary communication with the Dutch statutory authorities, assistance and during audits and inspections, preparation of required supportive documentation, resolution of any disputes

Labour-law and employment support

On top of payroll and HR administration services, we also provide comprehensive labour law support in the Netherlands, related to all areas of the employment relationship. Our in-country legal and labour-law experts are ready to support your HR teams with addressing the following matters:

  • Preparation of contractual documentation related to employment, including job descriptions, contracts and amendments, termination agreements, liability for damage and material responsibility agreements and others that meet legal requirements and best practices applicable in the Netherlands
  • Design and implementation of internal HR processes, preparation of guidelines, policies and procedures, preparation of standard templates
  • Resolution of employment-related matters, such as working conditions, working time and shifts, employment termination including mass layoff, annual leave, health and safety at work, parental leave, employee benefits and other areas
  • Advisory for global mobility, such as matters related to relocation and expatriate agenda
  • Personal data protection and GDPR consultancy applicable in the Netherlands

Payroll and HR online portal

Let your employees experience the user-friendly and intuitive environment of our Payroll and HR online portal, while enabling them a seamless access to their payslips, payroll inquiry handling and ticketing system, absence management and tailored approval workflows. Our cloud portal reaches far beyond a regular document and workflow management system offering several HR administration module integrations that can be implemented based on your needs.

Main capabilities of the payroll portal interface:

  • Exchange of payroll data
  • Full archive of HR documents
  • Distribution and archive of payslips
  • Reporting of payroll and HR matters
  • Handling of payroll inquiries via online tickets

Our portal also offers boundless possibilities for HR module integrations, including:

  • Preparation of employment related legal documents
  • Maintenance of HR and personal files
  • Management of yearly tax clearance
  • Time & Attendance: management of absences, shifts and interactive calendars
  • Benefits administration
  • Business travel management and settlement of travel expenses
  • T&A: management of absences, shift planning, interactive calendars
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