Payroll and HR administration services in Spain

Let our expert local teams unburden you from the extensive payroll and HR administration agenda in Spain. Save your resources, time and eliminate the potential risk of non-compliance, while we fulfil all of the statutory obligations for you with our payroll and HR administration services in Spain.

Processing of the payroll agenda in Spain

Our payroll and HR administration services in Spain can cover:

  • Collection of data & payroll calculation:Take-over and revision of all the input data and pertinent information for an accurate payroll calculation process, gross-to-net calculation of all employee deductions, net salaries and taxes in compliance with statutory requirements; calculation of the off-cycle payments
  • Distribution of payslips & payment management:Hard-copy generation of payslips and PDF files protected with password, distributed by email or saved in the online portal for employees; payment order preparation, payments distribution to employees and the local authorities
  • Handling employee payroll inquiries via online hotline
  • Statutory reporting:Payroll-related statutory reporting and filing to authorities in Spain, such as the Tax Office, Labour Office, social and health insurance institutions, statistics offices and other, including regular communication with these authorities
  • Management reporting:Regular package of standard reporting in the scope agreed in advance, as well as any other specific reports your management needs
  • Personal income tax:Calculation and filing of PIT returns in Spain, along with assisting employees by collecting their information and all the necessary documentation
  • Administration of bonuses and benefits: bonuses and benefits calculation – including medical or life insurance, sick leave, vacation time, maternity leave and pension plans, upon request

HR administration services in Spain

As part of our payroll and HR administration services in Spain, we can assist you with complex HR admin support. We are ready to support you in regular tasks, such as personal files management and preparation of employment documentation, as well as in more specific HR consultancy to ensure you are always compliant with the diverse obligations in Spain. Additionally, our services and solutions are precisely tailored to perfectly meet the requirements of your HR teams.

Our payroll and HR administration services in Spain help you manage the following duties:

  • Administration of HR files:Organizing and keeping all personal files of employees in compliance with the statutory requirements in Spain
  • Documentation related to employment:Preparing documents based on provided templates in compliance with the legislation in Spain
  • Newcomers and leavers agenda:Registering new/leaving employees at local authorities, administrative support during the on-boarding process, preparing employment documents and other HR documents for new or leaving employees, providing trainings for e.g. time and attendance, payroll process
  • Consultancy in other areas:g. social security and health insurance, PIT in Spain, non-residents and global mobility
  • Redomiciliation services:Full-range consultancy and support by obtaining the Spanish tax residency, via Spanish permanent citizenship (passport) or residency programs
  • Audits and inspections:Representation in communication with the statutory authorities in Spain, support and guidance during audits and inspections, dispute resolution, preparation of any required supportive documentation

Labour law and employment support in Spain

Take advantage of our support in the field of labour law and employment in addition to our payroll and HR administration services in Spain. Our Spanish legal experts are ready to assist you with the following employment matters:

  • Employment documents preparation: job position descriptions, contracts and amendments, termination agreements, agreements on material responsibility, liability for damage and others, fully in compliance with the legal requirements in Spain
  • Design and implementation of internal HR processes, development of procedures, guidelines, policies and standard template set preparation
  • Resolution of various employment matters, such as working conditions, working time and shifts, health and safety at work, employment termination, mass layoff, annual leave, parental leave, employee benefits and others
  • Personal data protection consultancy and GDPR in Spain

Payroll and HR online portal in Spain

Unburden yourself from administrative duties by letting your employees manage numerous tasks by themselves. Create a unique experience for your employees with a convenient self-service function in a secure, user-friendly environment of our payroll and HR online portal. Just log in to get immediate access to payslips, request time-off, manage business travel, settle travel expenses or fill in data for the yearly tax clearance. Go beyond regular document and workflow management and let your HR team try out the various modules for HR administration as well.

Main capabilities of the payroll portal interface are:

  • Payslips distribution and archiving
  • Handling of payroll-related inquires via our hotline
  • Exchange of data
  • HR and payroll reporting with full archive

Experience the unlimited possibilities our HR module integration unlocks, such as:

  • Preparation of employment-related legal documents
  • HR and personal files maintenance
  • Yearly tax clearance management
  • Settlement of travel expenses and business travel management
  • Shift planning and Management of absences (time and attendance)
  • Benefits administration

Expert payroll and HR administration services in Spain – and across the globe

Operating in over 50 locations, we deliver seamless payroll and HR administration services in Spain and also across many other jurisdictions. Utilizing cutting-edge technology and our vast expertise, we engage local experts who understand market specifics, ensuring comprehensive compliance and stringent data security requirements. Our services guarantee precision and efficiency, tailored to regional needs, with a single point of contact overseeing the operations for smooth process management. Worldwide, we process over 200,000 payslips, providing extensive experience and innovative solutions. Contact us today to explore how we can support your global payroll and HR administration needs.