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On January 1, 2023, Article 22 of the Law of Ukraine No. 1105-XIV of 23.09.1999 ‘On Compulsory State Social Insurance’ was updated. This update deprived part-time employees of the right to receive sick pay from the Pension Fund of Ukraine (PFU). Now, after a two-year break, sick leave payment for part-time employees in Ukraine is back. In this article, we cover the main changes and their impact on businesses.
The Law of Ukraine No. 4158-IX of 18.12.2024 ‘On Amendments to Certain Legislative Acts of Ukraine on Compulsory State Social Insurance’ restores the right of part-time employees to receive temporary disability compensation both at their main place of work and at a part-time job.
The changes come into force on April 4, 2025. Until this date, sick leave payments to part-time employees must be processed according to the old rules, i.e. sick leave payments from the Pension Fund are only paid for one of the jobs – the main job or a part-time job.
Up until now, the insured person’s right to receive temporary disability payment was exercised at their main place of work. A part-time employee could receive sick pay only if no such benefit was available at the main job. If an employee had several part-time jobs, they could receive benefits only for one of them. In addition, the employee had to provide the employer with a reasoned decision to refuse to apply for insurance benefits at the main job.
Starting from April 4, 2025, sick pay will be paid both at the main place of work and at a part-time job. This rule also applies to cases of temporary disability due to an industrial accident or an occupational disease.
On April 4, 2025, the amendments introduced by the Law No. 4158 came into force, updating paragraph 3 of part 3 of Article 36 of Law No. 1105. According to the new version, in case of an insurance event (in particular, an industrial accident) at one of the places of work, the insured person is entitled to receive temporary disability compensation in the amount of 100% at other places of work as well.
This applies to cases where a person is in an employment relationship with several employers or carries out entrepreneurial activities while working under an employment contract. The benefit is paid even at those places of work where the insured event did not directly occur.
If the insured event is confirmed by a paper sick leave certificate, its copy is the basis for granting temporary disability payments at the part-time job. The copy must be signed by the director and stamped (if applicable) at the main place of work.
Increased workload for HR departments
HR professionals now have to check and process documents from all of an employee’s jobs. The need for effective and systematic interaction between employers is emerging, and the workload of HR departments is increasing.
Payroll calculation changes
The accounting department must also factor in sick pay from the additional jobs. This adaptation may require changes in software, payroll templates, etc.
Increased risks of errors and fines
If a company fails to make a correct and timely payment, it may face financial penalties or even labour disputes.
Internal policies will require revision
HR and financial departments should have updated instructions on how to process temporary disability documents for part-time employees and how to interact with workers and other companies.
Partnering with an outsourcing company to support HR administration or payroll can be one of the most effective solutions for a business.
An outsourcing partner, such as Accace, can:
Businesses can delegate administrative tasks to make sick leave processing under the new rules as easy and efficient as possible while also avoiding unnecessary strain on internal teams.
About Accace
Accace is a proactive consultancy and outsourcing partner who bridges the gap between needs and solutions. Combining smart and streamlined technology with a holistic approach, we provide an all-round care to clients and consider their matters as our own. With over 800 experts and approximately 2,000 customers, we have vast experience with facilitating the smooth operation and growth of small to large-scale, global businesses.
About Accace Circle
Accace operates internationally as Accace Circle, a co-created business community of like-minded BPO providers and advisors who deliver outstanding services with elevated customer experience and erase the borders of service delivery. Covering over 60 jurisdictions with more than 7,000 professionals, we support over 80,000 customers, mostly mid-size and international Fortune 500 companies from various sectors, and process at least 800,000 pay slips globally.
