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Optimizing business processes with modern technologies is the key to increasing efficiency and profitability, as well as addressing current market challenges. Our team of experts offers a detailed audit of current processes, mapping them out and identifying areas that require improvements. Through this process, we can implement optimal solutions that enable companies to better manage resources, reduce operational costs, and eliminate inefficiencies. As a result, organizations improve the quality of their services and products, while also preparing to implement automation and ERP systems to strengthen their competitive position.
Our solutions ensure legal compliance and bring real savings and a competitive edge. Contact us to learn how we can support the growth of your organization.
A financial and accounting process audit is a detailed evaluation of key financial and accounting areas, such as accounting document processing, transaction reconciliation, financial reporting, verification of JPK file accuracy, management of receivables and payables, tax settlements, and fixed asset records.
The goal of our service is to identify issues within the organization and support the quick and efficient implementation of appropriate solutions, such as automating selected processes. Based on the conducted analysis, we develop personalized recommendations that support process optimization, reduce risks, ensure regulatory compliance, and minimize the operational costs of the business.
Reduced time to process accounting documents
An accounting process audit allows for the identification of bottlenecks that slow down financial and accounting operations. Eliminating these obstacles increases process efficiency and accelerates operational activities.
Identification of potential compliance risks
A thorough analysis of financial and accounting processes allows for the detection of potential compliance risks, particularly in the area of tax settlements. This enables us to implement corrective actions that help companies avoid financial penalties and minimize the risk of discrepancies in their settlements.
Improving operational efficiency
As part of our service, we identify areas where process automation and optimization are possible, resulting in increased operational efficiency, cost reduction, and improved financial performance.
Verifying readiness for regulatory changes and new reporting obligations
Through the conducted analysis, we support organizations in adapting to current and future legal changes, such as new requirements for JPK CIT reporting. We also assist in the process of adjusting ERP systems, including data mapping from the system to the appropriate structures, ensuring full compliance and operational efficiency.
Preliminary consultations
We begin with detailed interviews with key individuals in the organization and a review of available documentation. This stage aims to understand the current processes and identify areas that will undergo a thorough analysis
Process analysis
We conduct an in-depth analysis of selected financial and accounting processes, which includes on-site observations (if possible) as well as detailed interviews with key employees
Report and recommendations
Based on the collected data, we prepare a detailed audit report, including observations, analysis, and a specific list of recommendations regarding potential improvements
Presentation of the results
We present the results of the audit and discuss the proposed corrective actions. We focus on providing your team with clear, practical solutions that can be applied to improve your processes. Further, additional steps after the audit can be carried out to varying extents, depending on the type of identified needs
Our process mapping service focuses on a detailed analysis of existing procedures and the creation of workflow diagrams that illustrate the sequence of actions, decision points, and responsibilities at each stage.
Through process mapping, areas requiring improvement are identified, unnecessary steps are eliminated, and selected areas are later automated. Process mapping serves not only as an analytical tool but also as the foundation for an operational improvement strategy. With a precise view of internal organizational processes, it becomes possible to effectively identify areas in need of optimization. As a result, organizations can implement effective, long-term improvements that enhance operational efficiency and support the achievement of business objectives.
Unclear or insufficiently documented processes can lead to inconsistencies and errors. Process mapping standardizes procedures and clearly defines areas of responsibility, ultimately minimizing the risk of misunderstandings and increasing the organization’s operational efficiency.
In many organizations, process knowledge is scattered, and critical information can be lost when experienced employees leave. Process maps become a valuable tool for onboarding new employees and ensuring operational continuity.
Non-compliance with applicable regulations often stems from poorly documented or misunderstood processes. Such errors can result in legal penalties and a loss of customer trust. Process mapping supports the maintenance of required standards and ensures compliance with legal regulations, minimizing the risk of violations and their associated consequences.
Transparency of processes
Process mapping enables the creation of a clear visualization of workflow, making it easier to understand how individual tasks are performed and how they are interconnected. This, in turn, facilitates the identification of areas for optimization.
Improved communication
By documenting processes visually, organizations can enhance communication between teams and help new employees onboard more quickly into their roles.
Compliance with regulations and standards
Maintaining up-to-date process documentation facilitates audits and minimizes the risk of non-compliance.
Elimination of inefficiencies and cost optimization
Process maps highlight inefficient activities, making it possible to implement optimizations and thus reduce incurred financial costs.
Preliminary analysis
We start by gaining a thorough understanding of the organization’s processes. We conduct interviews with key personnel and analyze documentation to identify goals and areas that require optimization
Design of process map
We design process maps that visually represent the workflow within the organization. We define key steps and interactions in the processes, which allows us to identify potential bottlenecks and areas for improvement
Verification
After creating the maps, we verify them to ensure they reflect the actual activities within the organization. We then identify areas that require optimization and propose changes, which may include process reorganization or the implementation of new solutions
Implementing improvements
In the next step, we proceed with implementing the selected improvements. This includes both technical and procedural changes aimed at enhancing operational efficiency
Implementing an ERP system is a demanding undertaking that requires precise planning, appropriate resources, and specialized knowledge. Our support service for the implementation of financial and accounting systems is designed to provide comprehensive assistance at every stage — from pre-implementation analysis, through selecting the right solution and vendor, to support during the actual implementation.
Our experts help ensure the process is carried out in line with set business objectives and facilitate communication between the implementing company and the client’s internal team. Thanks to our experience, we reduce risk and maximize the benefits of implementing a new system. We offer expert advisory services that support the smooth introduction of a solution optimized for operational needs, meeting both functional expectations and legal requirements.
Increased operational efficiency
The implementation and proper configuration of ERP systems allow organizations to fully leverage their potential, leading to the optimization and automation of key business processes.
Reduction of implementation risks and project delays
By using proven methodologies and the expertise of our consultants, we can minimize the risks associated with ERP system implementation and avoid project delays, ensuring a smooth and efficient implementation process.
Compliance with legislative requirements
Proper implementation of tax components is crucial for ensuring compliance with current tax regulations. Our advisory services include support in the configuration and implementation of tax modules in ERP systems, minimizing the risk of potential penalties and sanctions.
Support of individual business objectives
Through a detailed analysis of business processes and functional requirements, we help implement an ERP system that meets the specific needs of the organization, supporting its business goals. Our experts assist in configuring the ERP system to align with actual needs, maximizing the benefits of its implementation.
We begin with a thorough assessment of the organization’s current financial and accounting processes, identifying needs and implementation goals. This allows our experts to precisely define the requirements for the new ERP system.
Based on the identified requirements, we assist in selecting the optimal ERP system, taking into account its capabilities, scalability, implementation and maintenance costs, ensuring a solution that is perfectly tailored to the organization’s specifics.
We support communication between the implementation company and the client’s team, ensuring smooth project execution, coordinating actions, and quickly resolving any issues that arise.
We provide support in testing and validating the implemented solutions, including comparing the results with the previous system, to ensure that the new solution works as intended and meets the organization’s needs.
We provide advice on the compliance of the ERP system’s tax modules with current regulations, ensuring their alignment with legal requirements.
We have extensive experience working with companies and sectors of diverse profiles, which allows us to tailor solutions precisely to the unique requirements of each organization.
We utilize the latest technologies to provide organizations with a competitive edge and maximize operational efficiency.
Our support includes comprehensive assistance in the implementation of new technologies, as well as continuous advisory and optimization to ensure that the chosen solutions deliver lasting benefits.
About Accace
Accace is a proactive consultancy and outsourcing partner who bridges the gap between needs and solutions. Combining smart and streamlined technology with a holistic approach, we provide an all-round care to clients and consider their matters as our own. With over 800 experts and approximately 2,000 customers, we have vast experience with facilitating the smooth operation and growth of small to large-scale, global businesses.
About Accace Circle
Accace operates internationally as Accace Circle, a co-created business community of like-minded BPO providers and advisors who deliver outstanding services with elevated customer experience and erase the borders of service delivery. Covering over 60 jurisdictions with more than 7,000 professionals, we support over 80,000 customers, mostly mid-size and international Fortune 500 companies from various sectors, and process at least 800,000 pay slips globally.
