Payroll and HR administration services in Switzerland

In Switzerland, managing payroll and HR administration can be a challenging task due to complex statutory frameworks and frequent legislative changes. To stay up-to-date and ensure compliance, businesses can benefit from outsourcing this responsibility to a trusted partner. By doing so, they can save valuable time and resources, while also taking advantage of out innovative payroll and HR online solutions, which can significantly improve the overall employee user experience.

Payroll agenda processing

Our payroll processing services in Switzerland cover a comprehensive range of tasks from your payroll processing agenda, that can fulfil all your business needs. We can provide the following services, in addition to any other support you require:

  • Data gathering and payroll calculation: Take-over and review of all input data and relevant information to ensure precise payroll calculation processing, gross-to-net wage calculation of all employee deductions, taxes and net wages in compliance with the statutory requirements, as well as off-cycle payments calculation
  • Distribution of payslips and administration of all payments: Payslip generation in hard-copy and digital password-protected PDF files, which can be distributed to employees via email or through the cloud self-service portal; preparation of payment orders and distribution of payments to employees and local authorities
  • Personal income tax: Calculation and filing of personal income tax returns, that may include support of employees by collecting the information and necessary documents
  • Statutory reporting: Regular payroll-related statutory reporting and filing to local authorities in Switzerland, such as the tax office, labour office, social and health insurance companies, statistics offices and other, including regular communication with them
  • Benefits and bonuses administration: Calculation of benefits and bonuses based on provided requirements, such as medical or life insurance, pension plans, vacation time, sick leave and maternity leave
  • Management reporting:Regular standard reporting package in the agreed scope, as well as any other specific reports your local and international management may require
  • Hotline services and employee support for their payroll-related inquiries

HR administration services

As part of our professional payroll services in Switzerland, our team of HR consultants can provide you with comprehensive support to manage all your HR-related tasks, ranging from handling general tasks, such as personal files management and preparation of employment relationship contractual agenda, to providing more complex HR-related consultancy. Our service offering is designed to strengthen your HR team and ensure compliance with Swiss requirements.

The following tasks can be covered by our services:

  • Management of the newcomers and leavers agenda: Registration of newcomers and leavers with the local authorities, provision of administrative assistance during the on-boarding process, preparation of employment related documents and other HR documents for new or leaving employees, provision of necessary trainings like payroll process, time and attendance management
  • HR files administration: Organisation and maintenance of all personal files of employees in compliance with statutory requirements, applying best practices on the Swiss market
  • Audits and inspections: Representation and support during regular and extraordinary communication with the Dutch statutory authorities, assistance and during audits and inspections, preparation of required supportive documentation, resolution of any disputes
  • Employment documentation preparation: Preparation of employment-related documents, such as contracts, amendments, job descriptions and other required documents, based on provided templates in compliance with the legislation framework in Switzerland
  • Additional consultancy provided upon your request: Related to PIT, social security and health insurance, global mobility and non-residents

Labour-law and employment support

In addition to our payroll and HR administration services, we provide comprehensive labour law support in Switzerland, covering all aspects of the employment relationship. Our local legal and labour-law experts are ready to assist your HR teams with the following matters:

  • Preparation of employment-related contractual documentation, including job descriptions, contracts and amendments, termination agreements, liability for damage and material responsibility agreements and others that meet legal requirements and best practices applicable in Switzerland
  • Consultancy services on personal data protection and GDPR compliance applicable in Switzerland
  • Development and implementation of internal HR processes, preparation of guidelines, policies and procedures, preparation of standard templates
  • Advisory services for global mobility, including relocation and expatriate agenda
  • Resolution of employment-related matters, including working conditions, working time and shifts, employment termination including mass layoff, annual leave, health and safety at work, parental leave, employee benefits and other areas

Payroll and HR online portal

Allow your employees in Switzerland to experience the ease of user-friendly and intuitive environment of our Payroll and HR online portal, where they can seamlessly access their payslips, payroll inquiry handling and ticketing system, absence management and customised approval workflows. Our cloud-based portal reaches far beyond a regular document and workflow management system offering several HR administration module integrations that can be tailored to your needs.

Main capabilities of our payroll portal interface:

  • Distribution and archive of payslips
  • Exchange of payroll data
  • Reporting of payroll and HR matters
  • Full archive of HR documents
  • Handling of payroll inquiries via online tickets

In addition to the above features, our portal also offers unlimited possibilities for HR module integrations, including:

  • Preparation of employment related legal documents
  • Management of yearly tax clearance
  • Maintenance of HR and personal files
  • Time & Attendance: management of absences, shifts and interactive calendars
  • Benefits administration
  • Business travel management and settlement of travel expenses
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