Reporting in REGES-ONLINE in Romania: What deadlines do employers have to meet?

Do you know that in Romania, every employer is required to set up a general register of employees in electronic format, known as REGES-ONLINE, according to Article 34 of Law no. 53/2003 on the Labor Code, republished with subsequent amendments and additions? Also, do you know what deadlines do employers have to meet for reporting in REGES-ONLINE in Romania?

REGES-ONLINE is regulated by the recent Government Decision no. 295/2025, which has replaced the former regulations established by Government Decision no. 905/2017.

What are the deadlines for reporting in REGES-ONLINE in Romania?

1. Information to be reported at the latest on the day before the start of work by each person who is to be in an employment relationship with the employer on the basis of an individual employment contract

• Employer and employee identification data; 
• For persons with disabilities, the degree and type of disability and the validity of the certificate of degree and type of disability;
• Date of conclusion of the individual employment contract, contract number and starting date;
• Function/occupation as specified by the Romanian Classification of Occupations (COR) or other normative acts;
• Type of individual employment contract;
•  Duration of the individual employment contract, i.e. indefinite/indefinite;
•  Place of work, i.e. fixed or mobile; 
• Working time and its distribution;
• The gross monthly basic salary, allowances, bonuses and other allowances as provided for in the individual employment contract or, where applicable, in the collective bargaining agreement;

User identification data, in the case of temporary employment contracts;

2.  According to H.G. no. 295/2025, changes in certain information must be reported by the day before the day on which the change takes effect (except in cases where the change is made as a result of a court decision, when the transmission to the Register is made within 10 working days from the date on which the employer became aware of its content).To be more specific, the following are targeted:

• Function/occupation according to COR or other normative acts;
•  Type of individual employment contract;
•  Duration of the individual employment contract, i.e. fixed/ or indefinite;
•  Place of work, fixed or mobile;
•  Duration of working time and its distribution,
• The date on which the posting starts and the date on which the posting ends, as well as the identification data of the employer to whom the posting is made;
• The date on which the transnational posting starts and the date on which the transnational posting ceases, the State to which the transnational posting is to be carried out, the name of the beneficiary/user to whom the posted employee is to work and the nature of this work;
• The date on which the posting starts and the date on which the posting to the territory of a State which is not a member of the European Union or the European Economic Area ends, the State where the posting is to take place, the name of the beneficiary/user where the posted employee is to perform the activity and the nature of this activity;
•  Period, grounds for suspension and date of termination of suspension of the individual employment contract.

3. Information to be submitted on the date the effects occur

• Termination of the individual employment contract;
• The date and legal basis for the termination of the individual employment contract;
• Corrections of errors that occurred during the completion of the Register can also be included here, which must be made on the date the employer becomes aware of the respective errors.

4. Information to be reported within a maximum of three working days from the date the document reflecting the change is registered with the employer

• Changing employer and employee identification data;
• Changes in the degree, type of disability, and the certificate of classification in the degree and type of disability, in the case of persons with disabilities;
• Unjustified absences;
• Medical leave certificates;
• Cases of force majeure.

5. Information to be reported within a maximum of five working days

In the case of a transfer or takeover by transfer within the public system, reporting in Revisal/REGES-ONLINE must be done within five working days from the effective date of the transfer or takeover. At the same time, the identification details of the employer to/from whom the transfer is made must also be submitted.

6. Information to be submitted within a maximum of 20 working days from the date of the change/modification

• Gross monthly base salary;
• Allowances, bonuses, and other additional payments, as provided in the individual employment contract or, where applicable, in the collective labor agreement.

An exception applies in cases where the modification results from a court decision, in which case the registration must be made within 10 working days from the date the employer became aware of its content.

Accace Romania specialists can offer you support and consultancy in managing personnel files and salary reporting, through payroll and HR administration services.