RO e-Transport system in Romania: What you need to know in 2025 | News Flash

The RO e-Transport system has become a central tool for monitoring road transport of goods and reducing tax evasion. With the legislative changes adopted in 2024 and applicable from 2025, the tax authorities have updated the guide to reflect the legislative changes of 2024–2025 related to the RO e-Transport system in Romania.

Update of the RO e-Transport guide in 2025

The new version of the guide is divided into two main sections:

1. National transports of goods with high fiscal risk, according to Order 802/2022.
2. International transports, regardless of the nature of the goods.

The goods with high fiscal risk are:

vegetables, plants, roots and food tubers, falling within CN codes 0701 to 0714 inclusive;

• edible fruits, citrus peels or melons, falling within CN codes 0801 to 0814 inclusive;
• alcoholic beverages, liquids and vinegar (CN codes 2201 to 2208 inclusive);
• salt, sulphur, earth and stones, plaster, lime and cement (falling within CN codes 2505 and 2517);
•  knitted or crocheted garments and clothing accessories (CN 6101 to 6117);
• clothing and clothing accessories, other than knitted or crocheted (CN codes 6201 to 6212, 6214 to 6217);
• footwear, boots and similar articles, parts thereof, falling within CN codes 6401 to 6405 inclusive;
• cast iron, iron and steel (CN 7213 and CN 7214).

Which shipments must be declared in the RO e-Transport system in Romania

Shipment types:

• National transports must be declared if they contain goods with high fiscal risk transported in vehicles that have a technically permissible mass of at least 2.5 tons, and the goods exceed the weight of 500 kg or the value of 10,000 lei.
• International shipments must be declared regardless of the type of goods (import, export, intra-community purchases or deliveries, lohn, stocks).

Who has the obligation to declare in RO e-Transport system in Romania

The obligation to obtain the UIT code depends on the nature of the operation:

• the consignee/sender of the customs declaration for import/export operations;
• the supplier for domestic or intra-community deliveries;
• the beneficiary in Romania for intra-community acquisitions;
• the economic operator for transport between its own points;
• the depository in the transit situation;
• provider for non-transfer (e.g.  lohn);
• the customer/supplier for stock operations at the customer’s disposal.

Users who are required to declare goods in E-transport are also required to provide the transport operator/driver with the ITU code for the transported goods. The UIT code must be written on the transport document, legible and without deletions or additions.

How to use the RO e-Transport application?

In order to declare the transport of goods with high fiscal risk and the international road transport of goods, economic operators must be registered in the SPV (electronic private space of the fiscal authorities), in their own name or through a legal representative, through a designated representative or through a proxy.

The structure of the declaration includes:

• General details: transport data (transport date, partner name, partner country, transport organisation country, vehicle number (tractor unit), transport organisation name)
• Start/end places of the transport;
• Goods: information about the goods being transported;
• Transport documents;
• Other information.

Deadlines and validity of the UIT code

Each shipment is identified by a unique UIT code, which allows the tracking of the route of the goods, both nationally and internationally.

The UIT code is generated no more than 3 (three) days before transport and is valid for 5 (five) calendar days. After the departure of the vehicle or entry into Romania, the inputted data in the system can no longer be changed.

Exceptions to the declaration

Shipments for diplomatic missions, NATO or international organizations, excise goods under suspension regime and postal parcels up to 31.5 kg according to GEO 13/2013 are not declared.

Penalties and fines

Penalties

In accordance with the provisions of art. 13¹ of GEO no. 41/2022, the following acts constitute contraventions, if they are not committed under such conditions that, according to the criminal law, they are considered crimes:

• failure to comply with the provisions regarding the obligation of users to declare in the RO e-Transport System the data regarding the shipments of goods that fall under its scope so that they can be identified by the UIT code;
• the use by the road transport operator of the UIT code beyond its validity period;
• unloading on the territory of Romania the goods that are the subject of intra-community transactions in transit, except for those that are subject to storage or the formation of a new transport from one or more consignments of goods;
• declaring in the RO e-Transport System quantities different from those that are subject to the transport of goods

Fines

The facts listed above are sanctioned with a fine of:

• 10,000–50,000 lei (individuals)
• 20,000–100,000 lei (legal entities)
• 5,000–10,000 lei for drivers (lack of UIT code, unused GPS)

If, within a maximum of 12 months from the first sanction of the act, the economic operator commits:

• the second contravention in the category of the above, for which he has already been sanctioned, the contravention is sanctioned with the same fine, plus the confiscation of 15% of the value of the undeclared goods;
• the third contravention in the category of the above, for which he has already been sanctioned, the contravention is sanctioned with the same fine, plus the confiscation of 50% of the value of the undeclared goods;
• the fourth contravention in the category of the above, for which he has already been sanctioned, the contravention is sanctioned with the same fine, plus the confiscation of 100% of the value of the undeclared goods

If the second contravention occurs more than 12 months after the first sanction, only the fine is applied (not the confiscation).

Exception: the complementary sanction of confiscation does not apply if the non-declaration of the transport of goods with high fiscal risk is found after the end of the transport, but the transport is recorded in the supporting documents and is reflected in the accounting in the corresponding period.

Other acts considered contraventions(if they are not crimes) that are sanctioned with a fine:

• Failure to update the transport vehicle information within the validity period of the UIT code.
• Failure to declare the transport in the system by the end of the working day after the system is restored, in case of officially announced malfunction.
• Failure to make the UIT code available to the transport operator/driver by the user, until:
  • entry into Romania/place of import, or
  • setting the vehicle in motion.
• Changing the data in the system after the start of the transport, except for updating the vehicle information during the validity period of the UIT code.
• Failure to fully declare the goods transported in the system for a consignment of goods.
• Failure to ensure the transmission of vehicle positioning data by the road transport operator throughout the route. (This contravention is suspended until December 31, 2025.)

Who applies the sanctions

ANAF, the Romanian Customs Authority and the Romanian Police have the competence to apply the sanctions. All fines are registered in a centralized register managed by ANAF, the “Electronic Register of Sanctions Applied in RO e-Transport”, according to ANAF Order no. 1659/2025.

Accace Romania’s support

Complying with the obligations related to the RO e-Transport system is a challenge for companies that carry out national and international transports. Our specialists from Romania can support you in the correct interpretation and application of the legislative requirements, the registration and use of the system, but also in the preparation of documentation to avoid penalties and delays.

Nicoleta Ionescu

Accounting Team Leader | Accace Romania

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