SAF-T Reporting in Romania: How to simplify the reporting process

In recent years, the Romanian tax authorities have intensified efforts to digitize and standardize tax processes by introducing the obligation to file the SAF-T reporting in Romania (Standard Audit File for Tax) for a wide range of taxpayers. This change, established by Order No. 1783 of November 4, 2021, targets all companies, requiring them to provide detailed accounting and tax reports. The objective is twofold: to align with international standards and to facilitate tax audits through efficient information exchange. In 2025, this reporting obligation will apply to large and medium-sized taxpayers in Romania, as well as to small taxpayers and non-residents registered for VAT purposes.

Risks of ignoring SAF-T reporting  requirements in Romania

Failure to comply with SAF-T reporting requirements poses significant risks for companies, including the possibility of substantial financial penalties, extensive tax audits, and ultimately, a damaged market reputation. Errors or delays in reporting can signal potential irregularities or tax evasion to the authorities, triggering a thorough inspection of the company’s entire financial activity.

The value of outsourcing SAF-T reporting in Romania

Faced with the legislative complexity and technical requirements of SAF-T reporting, companies can turn to specialists, such as outsourcing firms specializing in accounting and reporting. With the expertise and technology offered by these firms, companies can streamline their reporting processes, ensure compliance, and reduce the risk of errors.

These services include everything from a preliminary analysis of the company’s reporting needs to assistance in the pre-implementation and implementation stages of the necessary technological solutions, taking into account the specific requirements of Romanian legislation.

Advantages of the technologies proposed by Accace Romania

Adopting in-house technological solutions, such as those developed by Accace Romania’s specialists, represents a strategic decision for companies aiming to optimize their SAF-T reporting processes.

These technological solutions enable efficient integration of the SAF-T reporting processes within the company’s operational framework, significantly reducing the risk of errors and optimizing the time required for preparing and submitting declarations. Additionally, using customized technologies allows for rapid adaptation to legislative changes and ensures better data management, contributing to the long-term sustainability of the company’s tax compliance practices.

Accace can meet the needs of any company, even if the company does not wish Accace to manage its accounting regardless of the ERP system used. Thus, the SAF-T declaration can be generated based on Excel template files, a solution that can be helpful in the following situations:

• The current system does not allow for the automatic export of an SAF-T declaration.
• The current system exports an incorrect/unverified return.
• The current system does not manage all SAF-T modules (fixed assets, inventory).

Moreover, Accace also offers a service for verifying the information exported in XML using in-house developed tools.

Contact us today to learn how our reporting services can help transform tax reporting from a complicated task into a strategic advantage for your business.

Sabina Baciu

Accounting Implementation Team Leader | Accace Romania

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