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Ready to send your employees on a business travel from Slovakia? Then you should pay extra attention to compliance. In this infographic we provide a basic overview of definitions, requirements and details to help you better understand the scope of work around traveling for business.
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1. time zone: 5 to 12 hours
2. time zone: 12 to 18 hours
3. time zone: over 18 hours
When traveling abroad (i.e., to a destination outside of Slovakia), the right to compensation arises when the employee crosses the border, their plane departs or arrives, or when their ship departs or arrives to the port. The meal allowance may be compensated in euros or foreign currency.
In case the employee visits 2 or more countries within one calendar day, the meal allowance is compensated for the location where they have spent the longest time. If the employee spent the same amount of time in each country, they are entitled to the highest meal allowance.
Again, the amount of meal allowance depends on the duration of the travel, divided into time zones as stated previously.
In case the employer provides meals for the employee during the business travel, the meal allowance is reduced, or they are not provided at all. The reduction depends on the type of meal:
25% reduction when the employer provides breakfast
40% reduction when the employer provides lunch
35% reduction when the employer provides dinner
This is reduced from the amount of meal allowance for the third time zone, or from the highest agreed amount of allowance.
When sent abroad for a business travel, the employee is entitled to advance payment for per diems up to the amount of anticipated compensation. This advance can be provided by check, borrowing company bank card or transfer of money to the employee’s bank account. Based on the destination of travel, the advance compensation can be provided in euros or foreign currency.
2. Travel expenses (train ticket, plane ticket, taxi, public transport ticket, etc.) or reimbursement of expenses for fuel, if the employee is using their own car
3. Accommodation expenses
4. Secondary expenses (e.g., phone fee, internet fee, parking fee, tolls and highway fees, tunnel fees, etc.)
5. Travel expenses for trips to visit family (if the business travel lasts more than 7 consecutive calendar days, every week of the month, but maximum one month)
6. Commercial insurance and mandatory recommended vaccinations for business travel abroad
The employee is obliged to keep an evidence of all the above mentioned expenses and submit the necessary documents to the employer within the above mentioned period.