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Keeping a mileage log is an essential administrative task that no business owner should overlook. It is an accounting document used to record the operation of vehicles used for business purposes.
A mileage log is a crucial proof tool, allowing business owners to demonstrate that a vehicle is genuinely used for business activities. It is also essential for claiming 100% of fuel costs and plays a key role in accurately determining any private use by employees.
A mileage log records all important details about a vehicle’s operation – date, route, purpose of the trip, kilometers driven, fuel or energy consumption, and the distinction between private and business use.
Keeping a log helps you:
From January 1, 2026, new VAT regulations will make it mandatory to keep a mileage log for claiming a full VAT deduction.
Properly maintained records will therefore not just be a formality but a requirement to prove eligibility to tax authorities.
Modern solution – Electronic Excel templates
Traditional paper logs are time-consuming, error-prone, and difficult to manage. That’s why we’ve created practical electronic Excel templates that make maintaining your records much easier while fully complying with legal requirements.
Choose the right version for your vehicle:
All our electronic mileage logs are designed to be user-friendly, even for those without advanced Excel skills.
They include automated calculations, space for all legally required data, and are prepared for 8 years in advance. With these tools, your records will always be in order – whether for a tax audit, VAT deduction, or internal reporting.
Choose a sample logbook for your company vehicles from our eShop, or contact our tax experts to properly set up tax expenses related to your company’s vehicles.
About Accace
Accace is a proactive consultancy and outsourcing partner who bridges the gap between needs and solutions. Combining smart and streamlined technology with a holistic approach, we provide an all-round care to clients and consider their matters as our own. With over 800 experts and approximately 2,000 customers, we have vast experience with facilitating the smooth operation and growth of small to large-scale, global businesses.
About Accace Circle
Accace operates internationally as Accace Circle, a co-created business community of like-minded BPO providers and advisors who deliver outstanding services with elevated customer experience and erase the borders of service delivery. Covering over 60 jurisdictions with more than 7,000 professionals, we support over 80,000 customers, mostly mid-size and international Fortune 500 companies from various sectors, and process at least 800,000 pay slips globally.
